95% of a company's
information is contained in documents, it is estimated that 80% of a
businesses data (residing on documents) is unstructured. A Document
Management System makes use of a backend database for storing and managing
these resources. An effective document management system can change
the nature of an organisation by providing the ability to rapidly create
and retrieve documents.
Document Management Systems range from archiving paperwork onto CD-Rom,
DVD to be accessed on stand-alone machines via a LAN or the Internet,
to a range of solutions taking
into account hardware and software requirements.
Some of the major benefits of a Document Management System are;
Reduced paper
handling.
Providing the
distribution of documents to those who need them, when they need them.
Security of Documentation.
Enhance and modify
documents, as the business needs change.
Provide for document
tracking and audit trails.
Provide Internet
access to documents (Microsystems Online Repository -
